Hi,

We know, paying invoices via a bank transfer is a daunting task. You have the invoice in one platform and the payment goes through your online banking. You need to copy-paste IBANs, reference numbers, and other details. Thе process is error-prone and inefficient.

Our mission is to help you save time on mundane tasks. Now, our Germany-based clients can pay invoices via a bank transfer directly from Payhawk.

To use this feature, FIRST, you need to link your standard bank account to Payhawk. Here we explain in detail how to do this.

Please be aware of some restrictions

  • This feature only works only with SEPA payments. This means that the currency of the invoice needs to be EUR and the receiving bank account must be in EUR.
  • You can transfer a single payment at a time.

Pay a single invoice via bank wire

Follow the steps below to pay a single invoice via bank wire:

  • Log into your Payhawk account & go to the Expenses tab
  • Select the invoice you want to pay
  • Check that all information is correct
  • Mark the expense as reviewed
  • Click on the Pay button
  • Payhawk extracts and pre-fills all the needed information: Supplier name/Employee name, IBAN, SWIFT/BIC, Payment reference, and amount.
  • Select the bank account you want to use for this reimbursement
  • Confirm the payment
  • You will be redirected to a secure connection to Finleap. Payhawk does not have access to your bank data and credentials, as long as you are working in the Finleap overlay. Finleap has all the needed data for the bank transfer
  • Click on the Weiter button
  • Finleap will lead you to your bank's Strong Customer Authentication (SCA) process
  • The transaction is now done and you can close the overlay
  • In the Payhawk platform, you will see that the expense automatically changes its status to Paid. Payhawk saves the payment information (IBAN, Reference, Date and Payment source) and provides it in your export file


Pay multiple invoices from the same supplier via bank wire

Follow the steps below to pay multiple invoices to the same supplier via bank wire:

  • Log into your Payhawk account & go to the Expenses tab
  • Select multiple expenses/invoices from the same supplier
  • Check that all information is correct
  • Mark the expense as reviewed
  • Click on the Pay button
  • Payhawk extracts and pre-fills all the needed information: Supplier name/Employee name, IBAN, SWIFT/BIC, Payment reference, and amount.
  • Select the bank account you want to use for this reimbursement
  • Confirm the payment
  • You will be redirected to a secure connection to Finleap. Payhawk does not have access to your bank data and credentials, as long as you are working in the Finleap overlay. Finleap has all the needed data for the bank transfer
  • Click on the Weiter button
  • Finleap will lead you to your bank's Strong Customer Authentication (SCA) process
  • The transaction is now done and you can close the overlay
  • In the Payhawk platform, you will see that the expense automatically changes its status to Paid. Payhawk saves the payment information (IBAN, Reference, Date and Payment source) and provides it in your export file

If you need help, chat with us, we are always there for you.

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