Hi,

You might need additional expense fields depending on your country's legislation or accounting software. If you need the Service period, the value of the Discounts, and custom VAT rates, you can find all of this in Payhawk Pre-accounting feature.

Our mission is to help you save time on mundane tasks. At the same time, we want to give you full control over Payhawk so that you can customize it to your needs. Hence, we now enable all our customers who use our pre-accounting module to switch on one or all of these supplementary fields.

How does it work?

The fields are automatically switched on when you enable the bookkeeping module.

What do they mean?

  1. Service period: This date defines the specific accounting period in which the expense will be assigned to. It is by default equal to the document date. The field can be changed by an accountant or admin.
  2. Discounts: This is the amount that is deducted from the list price to from the total amount. The discount is shown only as a value. It is not included in the net, tax, and total amount calculation. The field is extracted automatically but can be manually changed by an accountant or administrator.
  3. VAT Rates: This field provides the ability to use custom VAT rates for coming from your accounting software. Each rate has a name, account code, and VAT rate % which is used to identify the claimable tax on each expense. Find out more about VAT Rates in our article here.

Do I have control over which fields are shown/used?

You have complete control over these fields. You can toggle any one of them on or off. The ones that are switched on are shown on the expense screen and can be populated with values.

If you need help, chat with us, we are always there for you.

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