Before setting up your team structure, let's see how you can customize it to assist you in the best possible way.

In this article, we'll look at how to

  • enable/disable teams

  • customize organization structure name

  • allow employees to be part of more than one team

  • include teams in your expense data

When you go to your Settings menu and click on Teams, you will see a toggle for each configuration.

  • Team organization and management
    This toggle enables the Team feature and allows you to set your company structure. It is on by default. Feel free to disable it if you won't be using Teams.

  • Setting a custom name
    We know that every company uses a different term for organizing its employees. At Payhawk, the default term is Team, but you can set your own, e.g. Cost center, Project, or Department.
    Once you change the name, this will be reflected in your expense screen as well as your export.

  • Allow employee to be member of multiple teams

    If your organization allows employees to be part of more than one team, you need to turn on this feature. You can read more about this here

  • Show Teams as a label in expenses
    Whenever an employee that is part of a team creates an expense, their Team name will be reflected in that expense.

    This toggle makes that information visible in the expense screen and in the export for administrators and accountants. For expenses submitted by employees who are not part of a team, managers and accountants can still select the team that this expense corresponds to (as shown below).

If this toggle is on, the team name and external ID will be visible for every expense in the export.

This toggle is off by default. So please make sure you turn it on if this information is relevant for you.

If you have more questions, don't hesitate to reach out via email or the chat window below.

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