In Payhawk, you can mark as paid expense reports that are paid outside of the system, provided that specific conditions are met.
Specifics
An expense report can be marked as paid when the following criteria have been satisfied:
The expense report has been reviewed.
The expense report contains at least one payable expense that has not yet been paid.
Marking expense reports as paid in the portal
To mark an expense report as paid:
Go to the Expenses tab and navigate to either Pay > Confirm details, or Pay > Authorize. For this example, go to Expenses > Pay > Confirm details.
Select the desired expense report.
Click on its three-dot menu and select the Mark as paid option.
In the dialog that opens, fill in the payment source and payment date.
Click on Mark as paid.
If you have an external bank account linked to your Payhawk account that uses a SEPA XML file, you must first confirm the report’s payment details before you can mark the expense report as paid.