Through the expense categories features, Payhawk provides a powerful tool for automating the accounting processes at your company and for maintaining faster and easier financial control.
Overview of Payhawk expense categories
In Payhawk, expense categories are user-friendly names you can assign to expenses. Each expense category is linked to an optional account code from your chart of accounts or other systems of record.
The account codes will be visible only in your monthly report.
When uploading expenses to Payhawk, employees set the category of the expense. If you link each expense category to your bookkeeping account number, your controlling team will view this data in the exported Excel file and they can start analyzing and slicing the numbers immediately.
Creating expense categories
To create an expense category in Payhawk:
In the Payhawk web portal, go to Settings > Expense fields > Built-in fields > Categories.
Click on + Add category.
In the dialog that opens, enter the name of the new category, its account code, and the tax rate that will be applied to the expenses.
Note that to be able to add a default tax rate from the drop-down menu, you need to first create a tax rate expense field with the desired value.
Define the managers for the category.
Click on Save.
Editing expense categories
To edit an expense category:
Click on the desired category.
In the dialog that opens, edit the data.
Click on Save to apply the changes.
Deleting expense categories
To delete an expense category:
Hover over the desired category.
Click on the Trash icon.
In the dialog that opens, click on Delete category.
Adding sub-categories
To add a sub-category to an existing expense category:
Hover over the desired category.
Click on the + (plus) icon.
In the dialog that opens, enter the name of the new category, its account code, and the tax rate that will be applied to its expenses.
Note that to be able to add a default tax rate from the drop-down menu, you need to first create a tax rate expense field with the desired value.
Define the managers for the category.
Click on Save.
Editing sub-categories
To edit an expense sub-category:
Click on the desired sub-category.
In the dialog that opens, edit the data.
Click on Save to apply the changes.
Deleting sub-categories
To delete an expense sub-category:
Hover over the desired sub-category.
Click on the Trash icon.
In the dialog that opens, click on Delete category.
