Payhawk allows you to export your company expense data as PDF and MT940 account statements.
Exporting PDF account statements
The Payhawk PDF account statement contains:
The opening and closing balances of each period for each Payhawk account.
Detailed information about the transactions through Payhawk - date, type (Card transaction, Bill payment, or ATM withdrawal), description, paid amount, and the actual amount of the transaction.
Links to the corresponding expenses in Payhawk.
Exporting MT940 account statements
MT940 is a specific SWIFT message type used by the SWIFT network to send and receive end-of-day bank account statements and can also be used to import statements into treasury systems.
The MT940 report contains all payments and deposits.
To avoid breaking the MT940 export into multiple files, use a maximum of 2,000 characters as a message length on input.
Generating account statements
You can export account statements in PDF and MT940 formats as described in the article about on-demand exports.
Account statement terms and definitions
Below are the definitions of key terms you may see in your account statement:
Start balance represents the available funds in your account at the beginning of the statement period, carried over from the previous period’s End balance.
End balance represents the total remaining funds available in your account.
Reserved balance includes transactions that have been initiated but not yet settled. These funds are temporarily blocked because the transaction's final status is still unknown.
If the transaction is successful, the amount will be deducted from your account.
If it fails, the funds will be released back into your End balance.