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Uploading and viewing receipt notes for purchase orders
Uploading and viewing receipt notes for purchase orders

How can I add expense documents to my purchase order? Can I add receipt notes for the partial delivery of goods to my purchase order?

Updated over a week ago

After the receipt note (GRN) for the partial or full purchase order (PO) delivery is ready, the submitter or any Payhawk accountant or administrator can upload it to the Payhawk system.

Uploading receipt notes for purchase orders

To upload a receipt note for your purchase order:

  1. In the Payhawk web portal, go to Purchases.

  2. Select the desired purchase order by clicking on it.

  3. Go to the Receipt note tab and click on the + Add new receipt note button. Alternatively, click on the + Add button next to the three dots menu.

  4. In the dialog that opens:

    1. Enter the required details such as the description of the delivered units, and the number and date of receipt note.

    2. Under the Attach a document field, upload the receipt note and click on Continue. As a result, the receipt will be visible under the Receipt note tab of the purchase order.

Alternatively, you can add a receipt note by clicking on Add > Receipt note.

Viewing receipt notes for purchase orders

To view a receipt note for a purchase order:

  1. In the Payhawk web portal, go to Purchases.

  2. Select the desired purchase order by clicking on it.

  3. Click on the Receipt note tab and select the document you want to view. As a result, the document will be downloaded to your local Downloads folder.

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