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Payhawk for employees
Payhawk for employees

Handle your personal account, do basic card operations, submit mileage and per diems, and get reimbursed.

Cristina López avatarKristine Enkov avatarNikolay Pohlupkov avatar
10 authors49 articles
Getting started for Payhawk cardholdersRegister to the Payhawk platform, activate your account and corporate card, pay and upload expenses, submit and approve expense requests.

Personal profile

Managing your profile in Payhawk's Business Spend Management Platform allows you as an employee to add your reimbursement details, update your password, check your travel insurance, and configure even more settings.


Registering to Payhawk with an email inviteRegister your personal Payhawk account on the Payhawk web platform by using an email invitation.
Registering to Payhawk over Active DirectoryRegister your personal Payhawk account on the Payhawk web platform by using the Active Directory of your company.
Activating your personal Payhawk accountActivate your personal Payhawk account on the Payhawk mobile app.
Activating your personal Payhawk account with a one-time passwordActivate your personal Payhawk account on the Payhawk mobile app by using a one-time password provided by your company's Payhawk admin.
Changing your language preferenceUse Payhawk on the web and on mobile in your preferred language choosing between German, Spanish, French, and even more available languages.
Adding your bank details for reimbursementAdd your bank details from the Payhawk mobile app and web portal, and get reimbursed by the entity for out-of-pocket expenses.
Enabling and disabling the out-of-office modeLearn how to enable Out-of-Office mode and delegate requests to colleagues.
Resetting the password for your personal Payhawk accountReset the password for your personal Payhawk account in case you have forgotten it.
Changing your mobile app security codeChange the security code on your Payhawk mobile app.
Adding extra security to your Payhawk cardUse Face ID or Touch ID on your phone to add an extra security level when accessing your Payhawk corporate card in the mobile app.
Adding and managing trusted devices for your personal Payhawk accountAdd an extra security layer and enable authorization by adding a trusted device to your personal Payhawk account.

Cards

Check your corporate card availability, and request additional funds, new cards, or approval for ATM withdrawals. Learn where to view your PIN, how to freeze your card, and do other basic card operations as an employee.


Activating your Payhawk cardActivate the physical Payhawk corporate card as a cardholder and prepare to pay for company expenses.
Adding your Payhawk card to Google WalletAdd your Payhawk VISA corporate card to Google Pay directly from the mobile app.
Adding your Payhawk card to Apple Wallet and Apple WatchAdd your Payhawk VISA corporate card to Apple Wallet on your iPhone and Apple Watch directly from the mobile app.
Naming your Payhawk cardSort out and select the Payhawk corporate card you need by providing a name for each card from the Payhawk mobile app or the web platform.
Locating the PIN code for your Payhawk cardLearn where you can find the PIN code for your Payhawk corporate card and how you can update it.
Paying with your Payhawk cardPay with your virtual or physical Payhawk cards.
Submitting and canceling card requestsSend a card request for a Payhawk corporate card to your Payhawk administrator as an employee.
Submitting and canceling fund requestsCreate and submit, or cancel fund requests to the Payhawk administrators from the Payhawk mobile app or web portal.
Submitting and canceling ATM withdrawal requestsCreate and submit, or cancel an ATM withdrawal requests to the Payhawk administrators from the Payhawk mobile app.
Reporting fraudulent and unrecognized transactionsLearn what to do if you as a cardholder don't recognize payments from your Payhawk card or if your card gets lost or stolen.
Freezing and unfreezing your Payhawk cardFreeze or unfreeze your virtual or physical Payhawk corporate cards from the Payhawk mobile app or web platform.
3D secure protection for online VISA card paymentsUse the 3D secure protection technology to approve or decline online payments pending on your VISA card right from your Payhawk mobile app.
Company spend policies affecting Payhawk cardholdersLearn what a company spend policy is, how it can affect you as a Payhawk corporate card cardholder, and how to unblock your card.
Viewing monthly card limits and available fundsFind the recurring monthly card limit of your Payhawk corporate card and check how much money is available for you to spend.
Travel insurance for Payhawk cardholdersLearn what's covered in your travel insurance as a Payhawk cardholder and how you can easily file a claim.
Push notifications for failed paymentsGet an overview of the Payhawk push notifications for every type of failed transaction and learn the status of your payments in real time.