As a Payhawk administrator, you have full control over the additional (custom) supplier fields that are displayed in the Suppliers > Details > Additional section in Payhawk.
Creating additional supplier fields
You can show more details for each supplier by adding as many as necessary complementary fields.
For example, you can add the Emissions scope custom supplier field which will allow your company to collect and track environmental, social, and corporate governance (ESG) data related to your suppliers:
Log in to the Payhawk web portal.
Go to Settings > Supplier fields > Additional fields.
Click on + Add field.
In the dialog that opens, provide the following details:
The name of the field.
The type of the field:
A predefined list means that the Payhawk users will choose between predefined values for the additional supplier field. You need to provide values for the additional supplier fields with predefined lists.
A free-text input means that Payhawk users will be able to add free text in the custom supplier field.
A file upload means the Payhawk users will be able to add files to this custom supplier field.
Whether this field will be required for a supplier or not. You can later turn on or off, respectively, the requirement.
Click Add field to confirm the creation of the additional supplier field.
Deleting additional supplier fields
You may also need to delete an additional supplier field altogether:
Go to Supplier fields > Additional fields > Emissions Scope.
Click on the three dots menu and select the Delete option.
In the dialog that opens, check the checkbox and click on Delete label.
Adding values for predefined additional supplier fields
After the custom Emissions scope supplier field has been created, you need to add its predefined list of values for Payhawk users to select from:
Go to Supplier fields > Additional fields > Emissions Scope > Values.
Click on the + Add value button. In the dialog that opens, name the value and press Enter to save it. Repeat this step for any value you want to add to the additional supplier field.
Deleting values for predefined additional supplier fields
If a value for a predefined supplier field is no longer applicable or needed, you can delete it:
Go to Supplier fields > Additional fields > Emissions Scope > Values.
Hover over the desired value and click on the Trash icon.
In the dialog that opens, check the checkbox and click on Delete label.
Setting an additional supplier field as required
If needed, you can later change the setting about whether the additional supplier field is required or not.
Go to Supplier fields > Additional fields > Emissions Scope > Settings.
Switch on or off the Required field toggle button.
Click on Save changes to confirm your choice.
