By moving your recurring spend to employees’ Payhawk cards, you can boost spend through Payhawk, earn cashback, manage spend more effectively, and lower the cost of your Payhawk subscription.
Benefits
By switching your company's recurring spend to Payhawk cards, you can gain the following benefits.
Benefit | What does it mean for you |
Cashback on every eligible payment | You can turn every recurring charge into cashback rewards that reduce your costs. |
Single source of truth | All recurring charges live in one dashboard, so you always know when they renew. |
Real-time control | You can pause, block, or lower limits instantly with advanced card controls. |
Automated reconciliation | Each subscription is auto-categorised in Payhawk, which means no more chasing missing invoices. |
Improved security | You can issue single-use or dedicated virtual cards instead of sharing one corporate card. |
Before you start
Make sure you have Administrator or Accounting rights in Payhawk.
Agree internally on who will own subscription hygiene. Usually, this is the Procurement or Finance team.
Step 1: Map your existing recurring spend
Start by listing all your recurring spend, paid by bank transfer or cards from other providers. Think SaaS, ERPs, marketing, utilities, and more.
If you don’t directly manage these subscriptions:
Talk to Procurement – they usually track contracts across departments.
Check your vendor list (in your ERP or wherever you track suppliers) and see if any common vendors are there that you could move.
Step 2: Confirm the vendor accepts card payments
Look in the vendor’s billing portal for Credit / Debit Card as a payment option. The following table lists the most common vendors that accept card payments. You can also find a link to their billing portal on the right.
If you can’t find your vendor in the list, email them or check online.
This list isn’t exhaustive - your business may have other vendors whose payments are eligible for cashback. Still, it’s a great place to start.
Category | Vendor name | Card payment | Billing link |
IaaS | AWS | Yes | |
IaaS | Microsoft Azure | Yes | |
IaaS | Google Cloud Platform | Yes | |
PaaS | Heroku | Yes | |
IaaS | DigitalOcean | Yes | |
IaaS | Scaleway | Yes | |
IaaS | OVHcloud | Yes | |
IaaS | Hetzner | Yes | |
SaaS | Atlassian (Jira, etc.) | Yes | |
SaaS | Slack | Yes | |
SaaS | Zoom | Yes | |
SaaS | Microsoft 365 | Yes | |
SaaS | Google Workspace | Yes | |
SaaS | Dropbox | Yes | |
SaaS | Box | Yes | |
SaaS | GitHub | Yes | |
SaaS | GitLab | Yes | |
SaaS | Notion | Yes | |
SaaS | Figma | Yes | |
SaaS | Canva | Yes | |
SaaS | Asana | Yes | |
SaaS | Trello | Yes | |
SaaS | Miro | Yes | |
SaaS | ClickUp | Yes | |
SaaS | Monday.com | Yes | |
SaaS | HubSpot | Yes | |
SaaS | Salesforce | Yes | |
SaaS | Zoho Suite | Yes | |
ERP | SAP Business One | Yes (via partners) | |
ERP | Oracle NetSuite | Yes | |
ERP | Sage Business Cloud | Yes | |
ERP | Xero | Yes | |
ERP | QuickBooks Online | Yes | |
ERP | Exact Online | Yes | |
ERP | Odoo | Yes | |
Marketing | Meta Ads (Facebook) | Yes | |
Marketing | LinkedIn Ads | Yes | |
Marketing | TikTok Ads | Yes | |
Marketing | Mailchimp | Yes | |
Marketing | Brevo (Sendinblue) | Yes | |
Marketing | Mailjet | Yes | |
Marketing | ActiveCampaign | Yes | |
Marketing | GetResponse | Yes | |
Marketing | Klaviyo | Yes | |
Marketing | SEMrush | Yes | |
Marketing | Ahrefs | Yes | |
Marketing | Sistrix | Yes | |
Marketing | Ryte | Yes | |
Marketing | Seobility | Yes |
Step 3: Configure spend limits and controls
While this step is optional, it is highly recommended.
Select the desired card and go to Settings > General settings > Spending limit and Recurrence > Monthly.
Set a monthly limit slightly above the subscription fee.
Optionally, block unrelated Merchant Category Codes (MCC) or restrict the card to that specific vendor.
Save.
For more information:
Step 4: Update the payment method with each vendor
Log in to the vendor’s billing portal.
You can use the table in Step 2 with the most common vendors that accept card payments. The link in the table takes you directly to the chosen vendor's billing portal.
Replace the old card or bank details with the Payhawk card number, expiry, and CVC.
Set the Payhawk card as primary.
Note the next charge date.
Step 5: Track and optimise subscriptions in Payhawk
This step is optional.
Open Subscriptions to see upcoming renewals, spikes in spend, and unused licences.
Cancel, pause, or lower limits directly from the dashboard.
For more information:
In conclusion
That's it. Recurring business spend just got easier to manage. If you've completed the setup, you now earn cashback on every transaction while tracking and controlling spend in real time across teams and departments.