The virtual Payhawk cards are intended for online payments. However, they can also be added to a digital wallet and used for payments on POS terminals.
Virtual Payhawk cards are automatically activated and employees can start using them immediately after issuance.
To be able to issue a Payhawk card for an employee, you must have already deposited funds into your Payhawk account.
For more information about issuing third-party virtual cards through Payhawk, see the article about issuing virtual American Express Cards.
Issuing standard virtual cards one by one
To issue a standard virtual Payhawk card for an employee:
In the Payhawk web portal, go to Cards > Cards.
Click on the + New button.
In the dialog that opens, under Virtual, select the Standard option.
On the next screen, select the employee to whom you'll assign the card.
(Optional) Name the card.
Under Limits, select between a stand-alone monthly limit or a monthly limit based on an existing company spend policy.
For cards with stand-alone limits:
Under Funding source, select the debit or credit account from which the card will be fed.
Under Amount, define the amount for the card limit.
Under Recurrence, define the frequency of the recurring limit.
Under Limit settings, define the way the employee will be allowed to spend the card amount:
Select Increase to to allow fund request carryover over top-up periods.
Select Increase with to allow the available card funds to accumulate over the top-up periods.
Select Set to to define a permanent limit for each top-up period.
You can further enable or disable additional card controls by selecting the card on the Cards screen, then, going to the Advanced controls tab, and clicking on the Edit button.
To apply a custom period during which the card will be active, switch on the Custom active period toggle and fill in the dates.
For cards under existing company spend policies:
Under Funding source, select the debit or credit account from which the card will be fed.
Under Select a policy, choose any of the available spend policies for your company. The conditions of the selected spend policy will be displayed.
You can further enable or disable additional card controls for a spend policy by selecting the spend policy on the Cards > Policies screen, then, going to the Advanced controls section, and clicking on the Edit button.
To apply a custom period during which the card will be active, switch on the Custom active period toggle and fill in the dates.
Click on Issue card.
Issuing standard virtual cards in bulk
As a Payhawk administrator, you can issue virtual cards to multiple employees at the same time:
In the Payhawk web portal, go to Cards > Cards.
Click on the Bulk issue button.
In the dialog that opens, under Virtual, select the Standard option.
Follow the steps for issuing standard virtual cards one by one.
Issuing single-use virtual cards one by one
Single-use cards are issued the same way as standard virtual cards; you need to set the spend limit, block or allow specific merchants and merchant categories, and the card is ready to use.
In the Payhawk web portal, go to Cards > Cards.
Click on the + New button.
In the dialog that opens, under Virtual, select the Single-use option.
On the next screen, select the employee to whom you'll assign the card.
(Optional) Name the card.
Under Limits, select the funding source of the card and the amount for which it will be used.
By default, single-use cards support online payments. In the Advanced controls section, you can either select the specific supplier for which the card will be used or keep all of them as an option.
You can further enable or disable additional card controls by selecting the card on the Cards screen, then, going to the Advanced controls tab, and clicking on the Edit button.
Click on Issue card.
Issuing singe-use cards in bulk
Payhawk's single-use virtual cards cannot be issued in bulk.
Issuing virtual American Express Cards
For more information, see the article about issuing and managing virtual American Express Cards through Payhawk.