Connecting Payhawk to QuickBooks Online

Learn how to connect your Payhawk organisation to QuickBooks Online.

Nikolay Pohlupkov avatar
Written by Nikolay Pohlupkov
Updated this week

Payhawk supports direct integration to QuickBooks Online, providing you with the flexibility to effortlessly export and sync your expenses between the two systems.

For more information, go to the article about exported data between Payhawk and QuickBooks Online.

Initial interaction between Payhawk and QuickBooks Online

By connecting to your QuickBooks Online subsidiary, you allow Payhawk to perform the following:

  • Sync your chart of accounts and tax rates.

  • Create a bank account in QuickBooks Online for each of your active currencies.

  • Create Payhawk General and Fees accounts.

  • Fetch your QuickBooks Online classes and locations.

  • Fetch your QuickBooks suppliers.

Prerequisites

Before you connect Payhawk to QuickBooks Online, make sure you have:

  • Administrator rights for Payhawk.

  • Administrator rights for QuickBooks Online.

Connecting to QuickBooks Online

To start connecting your Payhawk account to QuickBooks Online, follow the steps:

  1. Go to Settings > Integrations.

  2. Under Available integrations, find QuickBooks Online and click on Connect.

  3. On the next screen, click Continue.

  4. After you've granted Payhawk access to QuickBooks Online, the Data mapping dialog opens and you need to select a QuickBooks Online bank account for each Payhawk account.

  5. In the Expense categorization section:

  6. Click on Continue to start synching the information. As a result, Payhawk automatically fetches the master data from QuickBooks Online.

  7. Click on Done.

Notes on configuration

  • The integration setup from the last time Payhawk and your accounting system were connected will be automatically re-applied the next time you connect.

  • You can edit the current integration setup without disconnecting from your accounting system. In Payhawk, go to Settings > Integrations, click on the three dots menu of the desired ERP system, and select Edit configuration.

Next steps

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