Payhawk provides options for you to reimburse your employees directly from the web portal. You can also save money and time and be more efficient by making reimbursable payments in bulk as well as editing the reimbursable details of an employee if required.
You can reimburse your employees abroad by making global bank payments directly from Payhawk.
Paying reimbursements set for immediate payment
To execute a mileage, per diem, or other reimbursable payment:
In the Payhawk web portal, go to the Expenses > Pay > Authorize tab.
Select the reimbursable expense you want to pay by clicking on it. As a result, Payhawk will automatically load the reimbursement details provided by the employee.
Click on Authorize. As a result, you'll receive a push notification to authorize the payment on your phone and execute the payment.
After the money leaves your Payhawk account, the employee will receive a push notification on their device informing them they have been reimbursed.
Paying scheduled reimbursements
If a mileage, per diem, or other reimbursable expense has been authorized for a scheduled payment and is under the Pay > Scheduled tab, it will be automatically executed by the system if the funds in the respective currency account are sufficient on the scheduled day.
Scheduled reimbursements will be executed at 12PM Bulgarian time (GMT+3) on the set day.
If the system has not been able to execute a scheduled reimbursement due to insufficient funds, Payhawk will return the expense under the Pay > Authorize tab and display an error message.