In Payhawk, there are two ways in which you can change an employee's reimbursement details.

Change payment details from the employee profile.

  1. Log in to the Payhawk Web portal.

  2. Navigate to the Employees menu

  3. Select the employee whose details you want to view or change.

  4. If there are no employee bank account details are available and you want to add them, click on Edit.

  5. A flyout will appear where you can select the currency that the employee will be reimbursed in and their payment details.

  6. Once you save the details, they will be displayed on the user profile and all their reimbursable expenses will be updated with the latest payment details.

  7. Since this change will affect the employee, we send them a push notification, letting them know that their reimbursement details have been changed.

Change payment details directly from the expense screen.

Let's say there is already a reviewed reimbursable expense that is ready to be paid.

But for some reason, you need to change their bank account details. Nothing to worry about. Just follow these steps:

  1. Click on Edit directly next to their current details.

  2. A flyout with the employee's account details will appear.

  3. You can change the currency you want to reimburse them in and the payment details respectively.

  4. Once you click on Update, all reimbursable expenses of that employee will be updated to reflect the new account details.

  5. The employee will again, in that case, receive a notification that their payment details have been changed.

As always, don't hesitate to reach out directly if you have any questions.

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