You can configure the settings for the bank transfer, company cash, and reimbursement expense types in Payhawk according to the requirements of your company.
For more information on defining expense types for your Group of entities, see the article about managing expense types on a group level.
Enabling bank transfers and setting scheduled payments
To enable and customize the bank transfer expense type in Payhawk:
Log in to the Payhawk web portal.
Go to Settings > Expense types > Bank transfer.
On the next screen, switch on the Enable bank transfer expenses toggle button to enable the bank transfer payments for your company.
From the drop-down menus, select:
The Payhawk roles that will be able to submit expense requests for bank transfers.
The Everyone option implies that all employees at your company, including the Payhawk employee role, can submit expenses for bank transfers.
The Accounts and Administrators option implies that only these Payhawk roles at your company can submit expenses for bank transfers.
The default payment execution method for bank transfers at your company.
The Immediately option defaults the Payment execution field in Pay > Confirm details to Immediate.
The Expense due date option defaults the Payment execution field in Pay > Confirm details to the due date of the expense as extracted by the Payhawk OCR tool.
Click on Save changes to confirm your settings.
Enabling company cash and reimbursements
To enable employees to request to spend company cash and to be reimbursed for company expenses they've paid with their own money:
Go to Settings > Expense types.
Select the desired expense type, for example, Company cash.
To allow employees at your company to request company cash, switch on the toggle button.
From the drop-down menu, select the employees who will be able to submit expense requests for company cash, for example, Everyone.
Click on Save changes to confirm your settings.
Disabling bank transfers, company cash, and reimbursements
To disable the bank transfer, company cash, or reimbursement expense types in Payhawk:
Go to Settings > Expense types.
Select the desired expense type, for example, Bank transfer.
To disable employees at your company to submit expense requests for bank transfers, switch off the toggle button.
Click on Save changes.
In the dialog that opens, confirm your choice and click on Disable.
