You can manage your expense documents in a number of ways directly within the Payhawk web portal and using the available expense document options.
Uploading multiple expense documents
You can upload a new expense document by selecting Upload from the document options and attaching a file from your system.
Payhawk’s data extraction will suggest the expense details based on the first document you upload. For consecutively uploaded documents, Payhawk will use OCR to find any input in the file and create a textbox for each. To speed up processing, click on the field and then on the desired textbox to copy-paste its value.
Downloading the attached expense document
To download the expense document displayed on the screen, select the Download file option. You can find the downloaded file in your Downloads folder if this is the default destination. The Download file option remains available even after the expense has been submitted.
Rotating the expense document
To rotate the expense document left or right, select the Rotate Left or Rotate Right option, respectively.
Moving a wrongly attached expense document to the correct expense
If the expense document has been wrongly attached to that expense and you want to move it to the correct one, select the Move to another expense option. In the dialog that opens, select the expense to which you want to attach the document or directly create a new one.
Deleting expense documents
To delete an expense document, select the Delete file option. In the dialog that opens, select the checkbox and click on Delete to confirm your choice.
Switching between expense documents
If an expense has two or more expense documents that have been attached to it, you can view each file one by one by clicking on the up and down arrows under the expense document.
Switching the computer vision on and off
The Payhawk optical character recognition (OCR) tool is an artificial intelligence data-recognition software that reads the information on a document which has been uploaded to the system. Then, it automatically extracts and populates the expense data into the respective fields such as Document date, Document number, or Supplier to name a few.
The computer vision function shows the fields that are scanned by the OCR. To switch the computer vision for your expenses on or off, click on the Computer vision option under the expense document.
Switching off this option does not disable the automation itself, but only the display of the OCR text boxes, so that you can see the content of the document.
Zooming expense documents in and out
To zoom an expense document in or out, click on the + (plus) or - (minus) signs under the document.
