Skip to main content
Marking expenses as paid

Mark your company expenses as paid one by one or in bulk and handle the payment externally.

Desislava avatar
Written by Desislava
Updated over a week ago

You can mark an expense in Payhawk as paid without actually executing the payment through the system. In this way, you are flexible to execute payments outside of the system while keeping your accounting data transparent and under control.

Specifics

The mark-as-paid option is available at the pay step of the expense lifecycle in Payhawk, that is, from the Pay > Confirm details, Pay > Authorize, and Pay > Scheduled tabs.

Marking as paid single expenses

To mark an expense as paid:

  1. Log in to the Payhawk web portal.

  2. For the purpose of this example, go to the Expenses > Pay > Authorize tab.

  3. Select the desired expense by clicking on it.

  4. Click on the three dots menu and select the Mark as paid option.

  5. In the dialog that loads, enter the missing bank payment data, if any.

  6. Click on OK. As a result, the expense moved under the All tab.

Marking as paid expenses in bulk

To mark as paid multiple expenses with a single click, for the purpose of this example:

  1. Go to the Expenses > Pay > Authorize tab.

  2. Select the checkboxes of the desired expenses.

  3. Click on the Other actions drop-down and select the Mark as paid option.

  4. In the dialog that loads, check and enter any missing data.

  5. Click on Mark as paid. As a result, the expense will move under the All tab.

Useful resources

Did this answer your question?