You can create mileage expenses in the Payhawk web portal or mobile app and submit them to the relevant approvers according to the defined workflows at your company.
Creating and submitting mileage expenses in the portal
To create a mileage expense:
In the Payhawk web portal, go to Expenses.
Click on the + New button.
On the screen that loads, select Mileage.
Under New route, enter the details of your trip, including the vehicle information and the street name and number for both your origin and destination.
Click on Add mileage.
Click on Submit.
To submit recurring mileage expenses:
Go to Expenses, click on the + New button, and select Mileage.
Under Recent, select the expense you want to duplicate.
Select the Add for multiple dates checkbox.
On the next screen, select the desired dates for the recurrence and click on Add mileage.
On the Expenses screen, select the expenses you want to submit.
Click on Submit.
Creating and submitting mileage expenses in the app
To create a mileage expense:
Go to Expenses, tap the + (plus) button, and select Mileage.
Enter the details of your trip, including the vehicle information and the street name and number for both your origin and destination.
Tap Add mileage.
Fill in the required details and tap Submit. As a result, an expense request will be automatically submitted to the relevant approvers at your company.
You can also add recurring mileage expenses by selecting a previously submitted mileage expense, specifying the applicable dates for the recurrence (if any), and submitting the recurring expenses in bulk.
Go to Expenses, tap the + (plus) button, and select Mileage.
Under Recent, select the expense you want to duplicate.
Select the Add for multiple dates checkbox.
On the next screen, select the desired dates for the recurrence and click on Add mileage.
On the Expenses screen, select the expenses you want to submit.
Click on Submit.
To get started with submitting your mileage expenses, watch the following onboarding tutorial (EN only).