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Managing spend in the Mobile App

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In the Payhawk Mobile App, you can edit or altogether delete your existing expenses before your expense requests have been approved.

Specifics

  • Paid and reviewed expenses cannot be deleted either by employees or by Payhawk Accountants or Payhawk Administrators.

  • Pending approval, approved, and rejected expenses can be edited or deleted only by Payhawk Administrators.

Editing and deleting unsubmitted expenses

To edit an expense in the Payhawk Mobile App that you created but haven't yet submitted:

  1. In the Payhawk Mobile App, go to Spend and tap the expense you want to edit.

  2. On the next screen, tap any of the details. Update them and tap Save.

    Alternatively, to delete the expense, select it, tap its three-dot menu, and choose the Delete option from the list. Next, select Delete to confirm your choice.

    Spend list in the Payhawk Mobile App, an expense with its three-dot menu open on Delete expense, and the Delete expense confirmation.

Editing submitted or approved expenses

When submitting expenses, that is, when requesting them to be approved, reviewed, and paid, you may have included the wrong data or missed adding an optional detail, for example.

In such cases, you can edit expenses you have already submitted or that have already been approved without having to wait for the approver to explicitly return them to you.

The return for editing action of the expense will be added to its audit log and can be viewed in the Activity section of the expense in the Payhawk Web Portal.

To update your submitted expense:

  1. In the Payhawk Mobile App, go to Spend > All.  

  2. Select the desired expense and tap Edit.

  3. If your submitted expense has already been approved by some or all approvers, a confirmation dialog will open - tap Edit. Update the necessary details and tap Submit.

    An approved expense with Edit, the confirmation that the expense is already approved by some approvers with Edit expense, and the expense details with Submit.

  4. If your submitted expense hasn't been approved yet, after tapping Edit, update the necessary data, and tap Submit.  

    Spend list in the Payhawk Mobile App, a pending expense with Edit, and the expense details with Submit.

Editing and re-submitting, or deleting returned expenses

Your approver may have returned an expense request for you to update. Once the expense is returned:

To edit and submit your returned expenses, or altogether delete them, follow the same steps described in the current article.

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