Payhawk administrators can pay outstanding company invoices directly from the Payhawk web portal. This way, your organization can keep its payments for card transactions, cash purchases, and bank transfers in a single process.
People with the right to confirm details at your company can define whether the bank transfer needs to be executed immediately after its authorization or will be scheduled for automatic payment on a specific date or the expense due date.
For US accounts, Payhawk executes reimbursements and bank transfers by doing an ACH Pull from the linked bank accounts.
For EEA and UK accounts, Payhawk executes reimbursements and bank transfers from the Payhawk currency account (wallet).
Paying bills set for immediate payment
To execute a bill payment from Payhawk:
In the Payhawk web portal, go to the Expenses > Pay > Authorize tab.
Select the bill you want to pay by clicking on it.
If the payment execution method has been set to Pay now, click on Authorize. As a result, you'll receive a push notification from the Payhawk mobile app for authorizing the payment.
Confirm the payment on your phone to execute.
Paying scheduled bill payments
If a bill has been authorized for a scheduled payment and is under the Pay > Scheduled tab, it will be automatically executed by the system if the funds in the respective currency account are sufficient on the scheduled day.
Scheduled payments will be executed at 12PM Bulgarian time (GMT+3) on the set day.
If the system has not been able to execute a scheduled payment due to insufficient funds, Payhawk will return the expense under the Pay > Authorize tab and display an error message.
If you still need to make a bank transfer for a scheduled bill payment immediately or reschedule it, see the article on managing scheduled payments.
Partially paying expenses with bank transfers
Currently, it is not possible to partially pay a bill and, later on, pay the remaining amount.
A possible workaround is to create a bank expense and adjust the total amount to reflect the partial payment you want to make. You can then process the payment with a note in the Note field stating Payment part 1 for example. When you later want to pay the remaining amount, you can create another bill expense, attach the same invoice, adjust the amount to reflect the remaining balance, and, again, leave a note - for example, Payment part 2.
Another workaround is to split the expense into multiple line items and mark the already paid amount with a minus.