Payhawk

In the Payhawk mobile app, you can edit or altogether delete your existing expenses before your expense requests have been approved.  

Paid and reviewed expenses cannot be deleted either by employees or by Payhawk accountants or administrators. 

Pending approval, approved, and rejected expenses can be edited or deleted only by Payhawk administrators.

- Paid and reviewed expenses cannot be deleted either by employees or by Payhawk accountants or administrators. 
- Pending approval, approved, and rejected expenses can be edited or deleted only by Payhawk administrators.

Editing and deleting unsubmitted expenses on mobile 

To edit an expense in the Payhawk mobile app that you created but haven't yet submitted:

In the mobile Payhawk app, go to Expenses and select the expense you want to edit by tapping it.

To edit your expense, on the screen that opens, tap any of the details. Update them and tap the Save button to confirm your choice.

Alternatively, to delete the expense, select it, and tap the Trash icon. On the next screen, select the Delete expense option.

1. In the mobile Payhawk app, go to Expenses and select the expense you want to edit by tapping it. 
2. To edit your expense, on the screen that opens, tap any of the details. Update them and tap the Save button to confirm your choice.
 
 Alternatively, to delete the expense, select it, and tap the Trash icon. On the next screen, select the Delete expense option.

When submitting expenses, that is, when requesting them to be approved, reviewed, and paid, you may have included the wrong data or missed adding an optional detail, for example. 

In such cases, you can edit expenses you have already submitted or that have already been approved without having to wait for the approver to explicitly return them to you.  

The return for editing action of the expense will be added to its audit log and can be viewed from the <a href="https://help.payhawk.com/en/articles/4301758-viewing-expense-history">View history</a><a href="https://help.payhawk.com/en/articles/4301758-viewing-expense-history"> option in the Payhawk web portal</a>.

To update your submitted or approved expense: 

In the mobile Payhawk app, go to Expenses &gt; All.

Select the desired expense by tapping it. 

In the dialog that loads, tap the Edit button. As a result, the expense moves back to the Submit tab.

If the expense has been approved by some or all required approvers: 

1. On the next screen, confirm that you want to edit the expense by tapping Edit expense.
2. Update the necessary details.
3. Tap Submit.

If the expense has been submitted but not yet approved: 

1. You'll be redirected to the expense details screen. 
2. Update the necessary data. 
3. Tap Submit.

1. In the mobile Payhawk app, go to Expenses &gt; All. 
2. Select the desired expense by tapping it. 
3. In the dialog that loads, tap the Edit button. As a result, the expense moves back to the Submit tab.
4. If the expense has been approved by some or all required approvers: 
 1. On the next screen, confirm that you want to edit the expense by tapping Edit expense.
 2. Update the necessary details.
 3. Tap Submit. 
 
 
 If the expense has been submitted but not yet approved: 
 1. You'll be redirected to the expense details screen. 
 2. Update the necessary data. 
 3. Tap Submit.

Editing and re-submitting, or deleting returned expenses 

Your approver may have returned an expense request for you to update. Once the expense is returned: 

Payhawk will <a href="https://help.payhawk.com/en/articles/4152681-submission-and-approval-notifications">notify you in the app and by email</a>.

You can view the reason for returning the request under the Activity tab of the expense.

- Payhawk will <a href="https://help.payhawk.com/en/articles/4152681-submission-and-approval-notifications">notify you in the app and by email</a>. 
- You can view the reason for returning the request under the Activity tab of the expense.

To edit and submit your returned expenses, or altogether delete them, follow the same steps described in the current article.

<a href="https://help.payhawk.com/en/articles/3372055-overview-of-expenses-for-employees">Overview of company expenses for employees</a>

<a href="https://help.payhawk.com/en/articles/4197654-uploading-expense-documents-and-using-the-camera">Uploading expense documents and using the camera</a>

<a href="https://help.payhawk.com/en/articles/4197627-creating-and-submitting-expenses-on-the-web">Creating and submitting expenses with Payhawk on the web</a>

<a href="https://help.payhawk.com/en/articles/3854256-creating-and-submitting-expenses-on-mobile">Creating and submitting expenses on mobile</a>

<a href="https://help.payhawk.com/en/articles/6921905-overview-of-the-receipts-mailbox">Submitting documents for paid and unpaid expenses through the Receipts Mailbox</a>

- <a href="https://help.payhawk.com/en/articles/3372055-overview-of-expenses-for-employees">Overview of company expenses for employees</a> 
- <a href="https://help.payhawk.com/en/articles/4197654-uploading-expense-documents-and-using-the-camera">Uploading expense documents and using the camera</a>
- <a href="https://help.payhawk.com/en/articles/4197627-creating-and-submitting-expenses-on-the-web">Creating and submitting expenses with Payhawk on the web</a>
- <a href="https://help.payhawk.com/en/articles/3854256-creating-and-submitting-expenses-on-mobile">Creating and submitting expenses on mobile</a>
- <a href="https://help.payhawk.com/en/articles/6921905-overview-of-the-receipts-mailbox">Submitting documents for paid and unpaid expenses through the Receipts Mailbox</a>

Can I edit or delete the expenses I created on my phone? Can I update expenses I already sent or that were already approved?

Specifics

Editing and deleting unsubmitted expenses on mobile

Editing submitted or approved expenses

Editing and re-submitting, or deleting returned expenses

Useful resources