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Editing and deleting expenses on mobile
Editing and deleting expenses on mobile

Can I edit or delete the expenses I created on my phone? Can I update expenses I already sent or expenses that were already approved?

Desislava avatar
Written by Desislava
Updated over a week ago

In the Payhawk mobile app, you can edit or altogether delete your existing expenses before your expense requests have been approved.


  • Paid and reviewed expenses cannot be deleted either by employees or by Payhawk accountants or administrators.

  • Pending approval, approved, and rejected expenses can be edited or deleted only by Payhawk administrators.

Editing and deleting unsubmitted expenses on mobile

To edit an expense in the Payhawk mobile app that is created but you haven't yet submitted:

  1. In the mobile Payhawk app, go to Expenses and select the expense you want to edit by tapping it.

  2. To edit your expense, on the screen that opens, tap any of the expense details. Update them and tap the Save button to confirm your choice.

    Alternatively, to delete the expense, select it, and tap the Trash icon. On the next screen, select the Delete expense option.

Editing submitted or approved expenses

When submitting expenses, that is, when requesting them to be approved, reviewed, and paid, you may have included the wrong data or missed adding an optional detail, for example.

In such cases, you can edit expenses you have already submitted or that have already been approved without having to wait for the approver to explicitly return them to you.

The return for editing of the expense will be added to the audit log and can be viewed from the View history option in the Payhawk web portal.

To update your submitted or approved expense:

  1. In the mobile Payhawk app, go to Expenses > All.

  2. Select the desired expense by tapping it.

  3. In the dialog that loads, tap the Edit button. As a result, the expense moves back to the Submit tab.

  4. If the expense has been approved by some or all required approvers:

    1. On the next screen, confirm that you want to edit the expense by tapping Edit expense.

    2. Update the necessary details.

    3. Tap Submit.

    If the expense has been submitted but not yet approved:

    1. You'll be redirected to the expense details screen.

    2. Update the necessary data.

    3. Tap Submit.

Editing and re-submitting, or deleting returned expenses

Your approver may have returned an expense request for you to update. Once the expense is returned, Payhawk will notify you on the mobile app and by email.

To edit and submit your returned expenses, or altogether delete them, follow the same steps described in this article.

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