The Payhawk integration with Oracle NetSuite is designed to work effortlessly and help you keep your data between the two systems in sync at all times.
For more information on enabling receipts export from Payhawk as journal entries in Oracle NetSuite, see the article about exporting receipts as journal entries in Oracle NetSuite.
Notes on exporting to Oracle NetSuite
It's recommended that you sync your Payhawk-Oracle NetSuite accounts every time you make changes in Oracle NetSuite.
An expense will be automatically exported to Oracle NetSuite once that expense is marked as reviewed. As a result, all your expense data, images, and bank statements will be imported.
The payment data for an expense will be exported only after the transaction has been settled.
After the export to Oracle NetSuite, Payhawk will pull the value for the expense External ID from the Bill number or Journal entry number of that expense. If there is also a payment export for the payment External ID, Payhawk will display the value from the Bill payment number of that payment.
Prerequisites
To start exporting expenses and payments, make sure you have connected the Payhawk and Oracle NetSuite systems.
Exporting expense and payment data from Payhawk to Oracle NetSuite
To export your Payhawk expenses to Oracle NetSuite:
In the Payhawk web portal, go to Expenses > Review.
Select an expense.
Check if all the data is correctly stored in the expense.
Click on Review.
If an error occurs while exporting your data from Payhawk to Oracle NetSuite, Payhawk will display an error message suggesting what is wrong with the data.
Viewing exported expenses in the ERP from Payhawk
To directly view your exported expenses to Oracle NetSuite from Payhawk:
In the Payhawk web portal, go to Expenses.
Select the desired expense.
Click on the three dots menu and click on View in NetSuite.
Viewing export data and using export filters for expenses and payments in Payhawk
The export event between the two systems can be viewed from the Expenses app in the View history audit log of the expense.
The detailed export data of an expense or payment can be viewed from the Expenses app in the Export section of that expense.
You can also filter out expenses and payments based on various filters relevant to Oracle NetSuite such as Export status, Exported by, Export date, External ID, and others.