Our direct integration with NetSuite allows us to have full control over the data exchanged between Payhawk and NetSuite. If you haven't connected your NetSuite subsidiary to Payhawk, you can follow this guide.
Here's a diagram of all the data that NetSuite and Payhawk are sharing.
Transactions automatically exported to NetSuite
For accounting reasons, we export only settled transactions. Hence, if the payment has been authorized but not settled, we will not export it. Once a transaction is settled, its settlement date and the amount will be automatically exported to the Payhawk bank account in NetSuite as a bank line item. This includes:
Types of expenses exported to NetSuite
Whem you Mark as reviewed an expense this will push the expense to NetSuite.
Card expenses are exported as Vendor Bills
Cash expenses are exported as Vendor Bills.
Reimbursable expenses can be exported either as Vendor Bills or as Expense Reports
Supplier bank expenses are exported as Vendor Bills.
Payhawk data fields that are exported to NetSuite
Supplier - if the vendors not in NetSuite, Payhawk creates a new vendor automatically
Category - mapped to the NetSuite chart of accounts.
Due date - for all bank expenses Payhawk exports the due date. If there is no due date entered, the date of the expense is used as due date.
Note - the cardholder's explanatory note for the expense is shown in the Memo field of the expense in NetSuite.
Amount - this is the total minus the tax rate for the expense.
VAT Rate - the tax rate provided from NetSuite.
Classifications - Payhawk imports NetSuite classifications and let's use them as expense fields
Fees are applied as journal entries.
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