Hi! 😊

We recently introduced the ability to easily upload unpaid bills to Payhawk directly from your inbox.

We decided to go one step further.

What if you could forward receipts that you've already paid for and not worry about matching them to the corresponding expense?

Receipts Mailbox, now working with paid invoices! 🎉

How it works ✉️

The process is pretty simple.

Let's say you bought something from an online vendor with your Payhawk card.

This automatically generates an expense in the Payhawk portal. At the same time, the vendor sends you the invoice via email.

Previously, you would have to download the invoice and then manually find and upload the invoice for the corresponding expense.

With our new Receipts Mailbox, however, all you have to do is forward the email containing the invoice to paid@payhawk.me

This will automatically match it to the expense in the Payhawk portal accordingly.

The magic behind it 🧙

For paid receipts that you send to paid@payhawk.me our job is to:

  1. Recognize the company and employee

  2. Read the invoice with our smart AI computer vision

  3. Match the expense to an already existing transaction by the sum, supplier name, and VAT number

If we cannot find such a transaction, the employee will be prompted via email to send the invoice to unpaid@payhawk.me if they want to create a new bank expense from it.

That's all great. But how will all employees know where to send the bills?

Users can get familiar with the new feature in the portal as well as the mobile application under profile/settings:

In a nutshell, that's how Payhawk Receipts Mailbox works for paid expenses.

As with everything else we do, we hope it saves you valuable time to do the things that matter most to you 🎈

If you have any questions about the product, don't hesitate to drop us a line on the live chat displayed on our website.

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